• OutreachyCoordinators

Timeline

One Month Before OPW Application

1. Find mentors. Assume more than half of them will flake out. Of the ones that don't flake out, about half the mentors will be really responsive during the application period, and the other half won't review patches or interact with applicants very much. See Round 9 mentor section for where each mentor is in the process of getting involved.
2. Pursue sponsorship. You may have to learn when to hit certain people's budget deadlines. Most people need at least a quarter's worth of notice before they will need to pay out the sponsorship.

First week of application period

• Welcome email to applicants, outlining the application process, and any changes from the last round. This is important to note, since some people may have applied last round.

On-going tasks

Mailing list tasks

• Approve people who apply to the opw-kernel google groups. Approve anyone.

• Julia and Josh?

Mentoring

• Keeping your eyes open for Linux kernel job opportunities
• Passing on CFPs for conferences
• Scholarship or grant opportunities
• Career coaching (setting up mock interviews, reviewing resumes, etc.)

• maybe explicitly ask other mentors to do this? Paul might want to help with CFPs? Tie in @CallbackWomen to list somehow?

Promoting OPW

• Blog posts on successes
• Longitudinal survey results - once a year, three months after Winter OPW interns have finished their internship
• Twitter and Google+ posts

• Sarah Sharp

Sponsorship Management

• Asking companies in Q1 and Q3 if they will donate in Q2 and Q4 to OPW.
• Connecting sponsors to OPW interns who need jobs.

• Sarah Sharp

Wrangling mentors

Form emails for initial contact with potential mentors

Cold call-email:

Hi ,

Someone suggested you might enjoy being a mentor for the FOSS Outreach
Program for Women (OPW).  Maybe you have some [PROJECT] tasks that would
be a good three month internship project?

The OPW program is open to women (cis and trans), and genderqueer,
genderfluid or genderfree individuals.  The program runs twice yearly,
with a one-month long application period, followed by a three month long
internship.

http://gnome.org/opw/

For this round, OPW is running a pilot program to expand OPW to support
other non-traditional applicants (people of color, people from low
income backgrounds, and people who identify as LBGTQ).  For this pilot,
alumni from the Ascend Project can apply to OPW.

http://ascendproject.org/

The next application period starts [DATE] and runs through [DATE].
The internships will run from [DATE] to [DATE].

If you're interested in mentoring, you will need to come up with a
project for your intern to work on for three months.  Please read the
following pages for more information about OPW and mentorship duties:

http://kernelnewbies.org/OPWMentor
https://wiki.gnome.org/OutreachProgramForWomen/Admin/InternshipTime

If you're interested in being an OPW mentor or have any questions about
the program, please let me know!

Sarah Sharp

Indicated they would like to be a mentor at a conference:

Hi ,

At [CONFERENCE], you said you would be interested in
volunteering to be a mentor for the FOSS Outreach Program for Women
(OPW).  The OPW program is open to women (cis and trans), and
genderqueer, genderfluid or genderfree individuals.  The program runs
twice yearly, with a one-month long application period, followed by a
three month long internship.

http://gnome.org/opw/

For this round, OPW is running a pilot program to expand OPW to support
other non-traditional applicants (people of color, people from low
income backgrounds, and people who identify as LBGTQ).  For this pilot,
alumni from the Ascend Project can apply to OPW.

http://ascendproject.org/

The next application period starts September 12 and runs through October
31.  The application period will be put on hold from October 10 to 20
for ELCE and Plumbers.  The internships will run from December 9, 2014
to March 9, 2015.

If you're interested in mentoring, you will need to come up with a
project for your intern to work on for three months.  Please read the
following pages for more information about OPW and mentorship duties:

http://kernelnewbies.org/OPWMentor
https://wiki.gnome.org/OutreachProgramForWomen/Admin/InternshipTime

If you're interested in being an OPW mentor or have any questions about
the program, please let me know!

Sarah Sharp

Past OPW mentor:

Hi ,

I just wanted to follow up with our conversation at [CONFERENCE].
Have you thought of a good OPW project?

The next application period starts [DATE] and runs through [DATE].
The internships will run from [DATE] to [DATE].

I know I sent you the links before, but here's the mentorship time
commitment and duties list again:

http://gnome.org/opw/
http://kernelnewbies.org/OPWMentor
https://wiki.gnome.org/OutreachProgramForWomen/Admin/InternshipTime

There are a few changes to the OPW kernel process this time around.
 
For this round, OPW is running a pilot program to expand OPW to support
other non-traditional applicants (people of color, people from low
income backgrounds, and people who identify as LBGTQ).  For this pilot,
alumni from the Ascend Project can apply to OPW.

http://ascendproject.org/

We're also encouraging people to put up small tasks for their project
for people to complete during the application process.  I hope that will
cause applicants to interact more with mentors, and mentors can get a
better sense of whether applicants are suited to their project.

If you're interested and come up with a project, please put it up on
http://kernelnewbies.org/OPWIntro

Sarah Sharp

Round 9 Mentor Wrangling

Contacted with initial email:

• Andrew Morton <akpm@linux-foundation.org>

• Rusty Russell <rusty@rustcorp.com.au>

• NVMe co-mentors?

  • Matthew Wilcox <matthew.r.wilcox@intel.com>

  • Dan Williams <dan.j.williams@intel.com>

• Extended attributes initramfs

  • Mimi Zohar <zohar@linux.vnet.ibm.com> - technical specs, doesn't want to be main mentor

  • Shuah Khan <shuahkh@osg.samsung.com> - Mimi asked at LinuxCon NA to be co-mentor

  • Kees Cook <keescook@chromium.org> - interested in being mentor, but scared of time committment

• Arnd Bergmann <arnd@arndb.de> - talked to Sarah at Kernel Summit 2013

• Kyle McMartin <kmcmarti@redhat.com> - talked to Marina at Libre planet in April

• Laurent Pinchart <laurent.pinchart@ideasonboard.com> - talked to Sarah at LinuxCon NA

• Tejun Heo <tj@kernel.org> - cgroups - Sarah cold-emailed to see if he wants to be a mentor

• Jan Kara <jack@suse.cz> - talked to me at kernel summit 2013

Subscribed to opw-kernel, opw-mentors, and opw-interns:

Said yes, waiting on them to create kernelnewbies account:

Has a project on [:OPWIntro:OPWIntro]:

• Josh Triplett <josh.triplett@intel.com>

• Julia Lawall <julia.lawall@lip6.fr>

During Application Period

• Direct add any mentors to opw-kernel, opw-kernel-interns, and opw-kernel-alumni. Send these three welcome messages as you subscribe them:

Hi ,

I'm going to subscribe you to three lists:

opw-kernel is for applicants to send patches during the application period, and ask questions.

opw-kernel-interns is for accepted interns and mentors only, and will be used once interns are chosen.

opw-kernel-mentors is a private list for mentors only.  It's used during the intern selection process and in case we need to communicate with all mentors privately.

Sarah Sharp

Internship wrap-up tasks

Mailing list tasks

• Move all interns from opw-kernel-interns to opw-kernel-alumni. Send this email notifying them of the change, and make sure to thank the individual interns, so that the current subscribers to the list can welcome the new alumni.

Greetings OPW interns!

The [TIME PERIOD] OPW internship period has ended, and we now have
[NUMBER OF PAST INTERNS] new OPW kernel alumni:

 - [INTERN] worked on [PROJECT] with her mentor, [MENTOR]

Thank you to all the OPW mentors who helped out in this last round!  The
OPW kernel internships would not be possible without your guidance and 
mentoring.

As this internship period ends, I'm moving all past interns and mentors 
from the opw-kernel-interns mailing list to the opw-kernel-alumni
mailing list. 

opw-kernel-alumni is a low-traffic mailing list for past OPW interns to
ask for advice, post their successes, or look for jobs.  All past OPW
mentors are subscribed to this list, so you are welcome to use us as a
sounding board.  OPW alumni and mentors are encouraged to post
internship or job opportunities, conference CFPs, speaking opportunities
to this list, or diversity outreach efforts, as long as they are related
to Linux or open source.

You will also be subscribed by Marina to a general OPW alumni list, 
opw-alumni@gnome.org.

• Move all past mentors from opw-kernel-interns to opw-kernel-alumni. Leave them on opw-kernel-mentors.
• Ask past mentors if they want to remain on opw-kernel, to review the next round of patches. Ask if they want to participate as a mentor again.
• Send out exit surveys to both interns and mentors [TODO, Sarah to create this]
• Reach out to any interns that struggled
• Wrap-up blog post explaining successes of last round